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Introduction
Purpose of the Guide: To provide a basic understanding of setting up a Qwickly attendance roster.
Video Guide
Qwickly Overview and Configuration Guide
Access Qwickly Attendance
Login to Brightspace
Navigate to and open the Brightspace course you’d like to take attendance for
Click on Qwickly Attendance in the Navigation Bar
Navigating to Your Quickly Account: Click the button to open a new window to your Qwickly account.
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See https://kvcc.atlassian.net/wiki/spaces/BIKB/pages/430145537/Taking+Attendance+with+Qwickly#First-Time-Setup if this is your first time using Qwickly Attendance |
Settings
Navigate to the "Settings" area within your Quickly account.
Preferences
User Sorting
Sorting Method:
Recommendation: "Last Name" sorting is recommended for consistency with Brightspace course lists.
**Alternative Option: **“First Name” sorting is not ideal for most use cases but could be used.
**Not Recommended: **“Username” sorting can make managing attendance less intuitive and Usernames in Brightspace are not as easily recognized as the above options.
Example of User Sorting Recommended settings
View Preferences
View Preferences for Attendance (Optional)
Enabling Absence Totals: Select the option to display the total number of absences on the attendance screen.
Recommendation: Check this option to easily monitor student absences at a glance from the attendance list.
Example of Absence Totals recommended settings
Example of Absence Totals displayed in the Attendance List view
Understanding the Displayed Information: When Show total absences on take attendance screen is checked a number next to each student's name will indicate their number of absences (0 for perfect attendance, 1 for one absence, etc.).
View Preferences for Records
View Preferences for Records can be configured according to the requirements of the course and the instructor's preference. Below are the recommended settings intended to work for most users:
Round grades to the nearest whole number:
Recommendation: Check this option to keep grading attendance simple
Show dropped students in record:
Recommendation: Uncheck this option to hide dropped students from the roster as their attendance is no longer relevant.
Example of View Preferences for Records recommended settings
Attendance Statuses
System Statuses
Default Statuses
Quickly offers statuses such as Present, Absent, Excused, and Tardy.
Default status behaviors
Default "Present" Setting
By default, students are automatically marked as "Present" upon entering the attendance roster.
Comment on statuses
Optional commentary can be added for each attendance status from the Attendance > List.
Grading
Session-Based Grading Column
Session-Based Grading Column is the most straightforward way to add attendance to your Grade Center. Once enabled, you must choose whether to grade attendance based
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on Total Points
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or Points Per Session.
Total Points - defined by the total number of points that attendance will be worth for the course. (If Total Points is defined as 100, a student with 2 Presents and 2 Absents will have earned 50 points out of a possible 100),
Points Per Session - defined by the total number of points earned for each recorded session (If Points Per Session is defined as 5, a student earns 5 points for every time they are marked Present for a session).
Absence-Based Grading Column
Absence-Based Grading Column is the alternative method for grading attendance and will add or subtract attendance points every time a student is marked absent.
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Use this if you want to
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award or subtract points per absence.
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Select neither option if you do not want to grade attendance |
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Check Session Based Grading Column option
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No, I don't want to grade attendance
Uncheck Session Based Grading Column option
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Attendance
Understanding Attendance Statuses
Default Statuses: Quickly offers default statuses such as Present, Absent, Excused, and Tardy.
Commentary: Optional commentary can be added for each attendance status.
Default "Present" Setting: Students are automatically marked as "Present" upon entering the attendance roster.
Impact of Each Status:
Absent: Assigns a zero in the points category (color-coded).
Excused (Exempted): Excludes the absence from the overall attendance score calculation.
Tardy: Can be used to deduct partial points (e.g., entering "50" for a student 30 minutes late to a 60-minute class).
Entering Attendance
Accessing the Course Roster: Access the area where you enter attendance and view your course roster.
Marking Attendance: Change the status of students who are absent, tardy, or excused (remembering that students are defaulted to "Present").
Adding Comments (Optional): Use the comment section to add notes about specific attendance instances.
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Course Report
Grading Options
Accessing the Grading Section: Locate the grading section within Quickly's settings.
Choosing a Grading Option:
Total Points: Creates one column in the Brightspace gradebook that fluctuates based on attendance scores (recommended for weighted gradebooks).
Points per Session: Breaks out each session based on a specific point value for that session.
Configuring Absence-Based Grading (Optional)
Deducting Points Based on Absences: Set up Quickly to automatically deduct points from the grading column based on the number of absences.
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Records
Integrating with Brightspace Gradebook
Setting Up the Gradebook: In Brightspace, go to manage grades, select all, and bulk edit.
Categorizing the Attendance Column: Ensure the attendance column from Quickly is correctly categorized to properly factor into the overall grade calculation.
Consulting Resources:
If unfamiliar with Brightspace gradebook setup, consult Brightspace documentation or contact your institution's support.
KVCC Faculty: Reach out to kvccbolts@maincc.edu for support.
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